Expenses and beyond

Today, we’re pleased to announce the launch of our most frequently requested feature – expenses.

You can now create expenses and mileage claims for any projects to which you are assigned, with the ability to attach a receipt as appropriate. When using a modern smartphone or tablet, receipts can be photographed and attached directly from your device.

If you have approvals enabled within Timestamp then any of your project approvers or account managers will be able to view and approve or reject expense claims making sure that you are able to keep on top of what is happening within the business at all times.

Now that you can capture all user specific project costs you can:

  • Keep track of what expenses are being claimed, query or reject those without a receipt, or that don’t match your policies.
  • Create invoices for your clients with combined timesheet and expenses costs using your chosen invoicing provider (currently FreeAgent).
  • Re-bill expense costs that apply to the client.

For further information see the Expenses overview.

Now we capture all user specific project costs within Timestamp we will be moving onto the following tasks:

  • The reporting improvements previously outlined in our last blog post Reports, reports, reports relating to costs, revenues and dashboards of useful project information.
  • A sync framework to allow the rapid creation of add-ons that allow data import and export. This expands on the work already undertaken for FreeAgent. Because of this work FreeAgent sync will also soon allow Timeslips to be synchronized.
  • Unified approvals – quickly approve timesheets and expenses in one unified view. Approve specific users much more easily.
  • More invoicing providers such as Xero and FreshBooks.

We’d love to hear your feedback on this new feature, why not let us know in the comments below, or follow us @timestamphq on Twitter.

Michael Taylor

  • Very nicely done. Had a quick scan through the documentation, only feature I can spot that may be missing is EC tax status (Non-EC, EC Goods, EC Services).

    I couldn’t see any screenshots of adding mileage – does it work much like freeagent (i.e, you select engine size and it guides you as to how many pence per mile you can claim, and the 10,000 mile per year claim limit?)

    • Thanks for the comment.

      We have currently left EC tax status out as we don’t yet capture your VAT registration status on the account. Before too long we will be able to support Expense sync as part of the sync framework we are doing and therefore this will become more important. Supporting this feature is just a case of adding a few fields and exposing them in the UI.

      Mileage is currently captured by simply creating an expense and selecting – ‘Mileage – Car’ etc – from the categories. This may need to change to an explicit ‘Create mileage’ view like FreeAgent as mileage claims can get slightly complicated. For instance, we only just discovered that you can claim an additional 5p per mile for each passenger in the car when travelling on business – even FreeAgent doesn’t allow you to capture that, which is surprising as its fairly easy piece of data to capture and could net you another 15p per mile!

      Selecting Mileage currently changes the form to capture miles and uses the associated AMAP rate (i.e. 45p for a car). You can’t currently add a VAT receipt (and choose engine size) for fuel, although again this is something we will definitely support going forward. After 10,000 miles you will drop to the appropriate rate (i.e. 25p for a car).

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